How To Control Access To Your Documents

Users need to control access to documents by tracking the engagement of visitors to the corporate website. An out-of-the-box secure file sharing solution is provided, with a wide range of features and ease of use. You can forget about being cautious for a while when using it – the software will do everything you need on its own.

How to Do Secure File Sharing


One of the features of secure file sharing is fast and reliable delivery. A few clicks are all it takes to share documents. Users can consider three other advantages.

  1. File sharing. When sending encrypted documents, only the intended recipients can view their contents.
  2. Ease of use. File is sent immediately after being dragged and dropped. Security features like password protection and individual access permission are activated in a couple of clicks.
  3. In-depth document analytics. Information about recipient interactions is sent in real time (sending, last page viewed, last opened).

Features include quick and easy uploading (by copying a link or dragging and dropping), the file sharing procedure is made as easy as possible. The software is adapted to five formats, which include PNG, PDF, Power Point, Word, JPG. The maximum size of a document is 10 MB.

The sending is carried out in three stages.

  1. Perform the download after clicking on “Select File” or by dragging and dropping.
  2. Configure the sharing options, use a password or restrict the upload.
  3. Write down for whom the file has been shared. All other users must request access permission.

The programme is free, so there are no unplanned financial costs. It is easy to use.

Benefits of

Online file sharing tools are becoming increasingly popular for both personal and professional use. These tools allow users to easily store, share, and collaborate on files with others.

Visitors have access to an effective tool that does all the work for them. Only the sharing settings are managed independently, which include three:

  • use of a strong password;
  • expiry;
  • configurable access permissions.

They are essential for entrepreneurs and business representatives. Advanced document analytics can be used, as this function is built into the platform. The advantages include the ease of sharing information. It is sufficient to create a link and share it with customers so that the latter have full access. The software replaces outdated methods (e.g. sending by email) with more efficient ones.

Documents can be shared. You can activate the option to only give access to a view after providing an email address. This makes it easier to check who has viewed the files. In addition to password protection, there is an option to deny downloads. The date on which documents expire is also selectable.

Another advantage is flexibility. When using the link the files are opened on any device (computer, laptop, mobile phone). The recipient of the email does not have to create an account on the platform, which speeds up the process. A centralised repository is used so that you do not have to monitor all versions yourself. Personal edits can be made after clicking on the shared link.

One of the main benefits of using these online tools is that they allow for easy collaboration and sharing of files with others. This can be particularly useful for teams working on projects together, as it allows for real-time editing and commenting on documents. Additionally, the ability to share large files, such as videos or high-resolution images, can be a major convenience for businesses and professionals.

Another benefit of online file sharing tools is that they can be accessed from anywhere, as long as you have an internet connection. This means that employees can work remotely and still have access to the same files and documents as if they were in the office.

Know let’s talk about some downsides

However, there are also some potential downsides to using online file sharing tools. One concern is security; if files are not properly protected, they can be accessed by unauthorized individuals. To mitigate this risk, it is important to use strong passwords and enable two-factor authentication. Additionally, many online file sharing tools offer end-to-end encryption, which can help to protect files from being intercepted during transmission.

Another potential downside of online file sharing tools is that they can be subject to outages or other service disruptions. This can be particularly problematic for businesses that rely heavily on these tools for their operations. To mitigate this risk, it is important to have a plan in place for dealing with outages and to have a backup of important files stored locally.

Answers to Questions about Secure File Sharing

Most often, users are looking for the definition of secure file sharing. Privacy risks, including the possibility of data leakage, must be addressed. Documents are exchanged with employees, customers or counterparties of the company. Unauthorized users cannot access them.

What is the best way to perform a shipment to maintain confidentiality? When encrypting, it is better to use a shared service. Personal information remains undisclosed to third parties by storing it in the cloud and transferring it by link. The securedsharing program is considered one of the best solutions.

The specifics of doing the sharing privately is another issue that concerns readers. To increase security, identification of recipients and password protection of all links transferred is used. Individuals and businesses are comfortable with secure forwarding.

Is free exchange possible? Yes, combined with the enhanced security measures that are provided by implementing an effective tool. It is most often done with co-authors or colleagues who work in the same company.

Is it possible to password protect PDF files? Such a feature is available in Microsoft Word, and there is also encryption. All necessary actions are performed in a matter of seconds.

Conclusion: It is Worth Using Software

File sharing can be done with appropriate software, but it must be secure. In the latter case, files are protected by a password so that third parties cannot access them. The identification of recipients, which is automatically selected in the settings, is possible. If you choose advanced security measures, the exchange can be free, so users do not have to spend money to implement the program.